Payroll Manager

Biggin Hill
Business Support
About The Role
The HR Department are looking for an experienced and highly competent Payroll Manager to oversee, manage and co-ordinate F1’s monthly payroll to ensure our hard working staff get paid correctly, and on time!

This is an exciting opportunity for someone who enjoys working in a stand-alone capacity. 

Main Duties & Responsibilities
  • Responsible for the monthly payroll process, ensuring all payroll documentation is managed in a timely manner, with a high level of accuracy, to include
  • Benefits administration, including supplier liaison and assisting with renewal administration where applicable e.g. Insurance cover, healthcare renewal etc.
  • Maintain clear and concise payroll guidelines by writing and updating policies and procedures
  • To handle all internal and external payroll and benefit queries and ensure that information given is accurate
  • In line with Company policy and procedures; to administer and co-ordinate Contractor paperwork to ensure company fulfils its obligations in accurate verification of employment status and complete associated paperwork, including preparation for IR35 compliance in 2020
  • To assist Senior Management with the preparation of information and financial reports as required, including but not limited to annual budgets, salary reviews and bonuses
  • To produce reports and analyse statistical information to support Gender Pay Gap reporting
  • To produce reports to support US CEO Pay Ratio reporting
  • To collate and format employee and contractor information for inclusion in Canadian tax filings;
  • To assist in the preparation of P11Ds and Payroll Settlement Agreement (‘PSA’) filings;    
  • To collate and submit information to fulfil Company’s obligations under French Posted Worker regulations and other overseas compliance as required;
  • To complete and process correspondence from internal and external sources;
  • To work closely with HR to encourage open and timely communication;
  • To complete authorised financial references for employees;
  • Maintain professional knowledge of payroll legislation and keep Senior Management updated of implications for the Company;
  • Implement payroll legislation updates as required:
  • Undertake staff communications regards payroll changes, ensuring they are timely and clear;
  • Ongoing evaluation of procedures and processes, ensuring implementation of necessary changes so the payroll function is run in the most efficient way;
  • Support Senior Management in providing payroll information to the Company external auditors as part of the regular financial and Sox compliance audits;
  • Maintain employee confidence ensuring the Company GDPR policies are followed at all times to protect payroll operations, payroll records and maintain a high level of employee confidentiality;
  • The input and processing of payroll data for 500+ employees including processing; starters, leavers, contractual changes, benefits, statutory changes etc.;
  • To coordinate with Formula 1’s US parent company regarding payroll tax deductions for US assignees;
  • Production of payroll reports for checking by third party as part of Sox Compliance;
  • To review and resolve any payroll discrepancies that arise as part of the check;
  • Balance payroll account information;
  • Determine payroll liabilities and process same, including HMRC reporting;
  • Pension administration, including auto-enrolment and salary exchange schemes, ensuring payments are made within legal time frame;
  • Maintain payroll self-service records;
  • To administer salary amendment letters
  • Maintain all paperwork relating to the Company’s payroll system, including ensuring staff are communicated with promptly and filing is completed accurately and on a timely basis;
About You
  • CIPP Qualified (min level 5)
  • Strong payroll experience at a high level
  • Experience operating in a standalone payroll position 
  • Gender Pay Gap reporting (desirable) 
  • Assisting External Audits
Knowledge & Skills 
  • Strong knowledge of current payroll legislation
  • Ability to analyse and manually reconcile records and payments 
  • Ability to keep good financial records and to prepare routine financial reports
  • Knowledge and understanding of IR 35 requirements
  • Be a confident communicator, be able to create effective working relationships at all levels, both internally and externally
  • IT competent with advanced Excel skills, including pivot tables and other functions
  • Impeccable attention to detail and accuracy 
  • First class written and oral communication skills 
  • Knowledge of personnel procedures and good working practice
  • Excellent time management skills
  • Knowledge of Statutory payments (SMP, SSP etc)
  • Intermediate Word skills 
  • Working knowledge of Cintra payroll system (desirable) 
  • Knowledge of SOX compliance (desirable) 
Personal qualities 
  • High level of integrity 
  • Able to work on own imitative 
  • Able to prioritise workload
  • Professional and confident with a can do attitude 
  • Be organised and diligent and able to work to deadlines